The "Enterprise Small Post Office" Service for Digital Management of Office Space

Internal express delivery management is an important scenario for large and medium-sized enterprises to provide services to employees and reflect the level of administrative services and management. It is particularly important for industries and enterprises with a large volume of public document express delivery business, such as consulting, finance, and law firms. However, considering the service radius between enterprise security management and express delivery companies, the connection of services in the last 100 meters has become a headache for many company administrative personnel.、Explanation of Terms



1) Enterprise express delivery service: Within the enterprise, administrative departments are the main body (or specialized departments) to provide express delivery services for internal employees, mainly focusing on corporate business, to solve the last 100 meters from the company's front desk to the employee workstation



2) Enterprise small post office: A centralized service place built within a company to complete employee express delivery and delivery. Some companies also refer to it as "express delivery stations," "express delivery houses," "express delivery centers," and similar functional places



[Scene Status]



The current internal express delivery service scenarios of enterprises are mainly completed by manual labor, with administrative, front desk, cleaning, or dedicated express delivery administrators providing delivery services. Service confirmation and management are completed through employee signature or registration, which means the final 100 meters of express delivery service from the gate to the workstation is completed entirely through human service. The main issues with this service scenario are as follows:

Note: The software service platform supports both private deployment and Saas services.

Program features

The system seamlessly integrates with enterprise OAs (such as enterprise WeChat, DingTalk, Feishu, or independently developed apps), allowing employees to directly place orders for delivery and check delivery information on the OA platform;

1) Complete by human labor, which increases labor costs, while also failing to ensure efficiency and quality, and unable to meet staff service time requirements (human labor cannot provide 7 * 24-hour service);

2) Employees place orders through various courier mini-programs, which cannot effectively count department / project costs and make reconciliation of courier costs difficult;

3) The delivery and collection of express packages are completed through registration / signature, which requires queuing during peak service periods, increasing the time and cost investment required for employees to receive and deliver packages, and making it difficult to ensure the safe delivery of packages;

4) Employees pick up packages through message notifications from various courier companies or email notifications from courier management personnel, resulting in scattered messages and low timeliness

[Solution]

Focuswork is based on intelligent office storage and actively integrates data interface capabilities of major express companies such as SF, DHL, and EMS to provide a comprehensive solution for medium-sized and large enterprises and industrial parks, enabling online, intelligent, and self-service delivery services within enterprises, and solving many problems associated with manual delivery services.

Employees can place orders and send packages through the OA application, and can choose a courier company bound by the company on their own



2) The system integrates with EMS, SF, DHL and other express delivery platforms to place orders and message interfaces. Employees can place orders with one click in OA and automatically associate monthly settlement numbers, without the need to pay attention to or download applications from various express delivery companies. The system can automatically associate the monthly settlement numbers of their respective entities based on the employee's entity, achieving refined management of express delivery fees;
3) The system can automatically associate the monthly settlement number of express delivery fees, generate statements, and collect the cost of express delivery fees for each department or project;

4) Linkage intelligent express cabinets/delivery boxes can provide 7 * 24 hour self-service ordering and delivery services for employees. Associated enterprises can scan QR codes to sign for delivery, ensuring safety, convenience, and reliability;

5) Intelligent express cabinets/delivery boxes can be customized according to the decoration style and storage needs of the enterprise, meeting the placement requirements and storage specifications of different companies;